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Kaydro vs Pospoa: monthly or one-off POS in Kenya?
· 5 min read
Pospoa sells its POS and ERP for a one-off price, with paid add-ons; Kaydro is a monthly subscription that includes its apps and updates. Both work offline and both cover sales, stock and reports. Here is how they compare, so you can choose the model that suits your business.
At a glance
| Kaydro | Pospoa | |
|---|---|---|
| How you pay | Monthly KES 2,499 / 4,999 / 9,999 / 19,999 (USD 19 / 39 / 79 / 159), or yearly for 10 months' price; no setup fee | One-off: KES 25,000 (1 location, 2 users) · 45,000 (2 / 4) · 60,000 (3 / 6); instalments over 3 months |
| Extra apps | Included: restaurant, pharmacy, property, hotel, CRM, online store and more, switched on as you need them | Add-ons at KES 10,000 each: HR, manufacturing, projects, repairs, WooCommerce, hotel |
| More users or branches | Move up a plan | KES 7,000 per user, KES 15,000 per location |
| Works without internet | Yes, then syncs | Yes, then syncs |
| Devices | Browser on any phone, tablet or computer, installable as an app | Android, iOS, Windows and web |
| M-Pesa at the till | Payments reported by Safaricom to the till; tap the customer's payment or send the PIN prompt | Not described on their website |
| KRA eTIMS | Being connected through a KRA-certified integrator — ask us for the date | Not described on their website |
| Customer credit (deni) | Deyn Book with balances, limits, reminders and statements | Customers and suppliers managed; credit not described |
| Accounting and reports | Full books and reports | Accounting and 20+ reports |
| HR and payroll | Staff, roles, attendance | Leave, attendance and payroll (add-on) |
| Online store | Your own store, blog and forms | Through WooCommerce (add-on) |
Pospoa's details are as published on pospoa.com on 30 October 2026. Kaydro's prices are its price list of 31 October 2026.
One-off or monthly?
A one-off licence costs more on day one and less later, but every extra app, user and branch is another payment, and you should ask what updates and support cost after the first year. A monthly plan costs less to start and includes updates, new features and support for as long as you use it.
Count it over three years for your own business: the licence, the add-ons you need, extra users and branches, and support — against the monthly plan that covers the same.
Where each is ahead
- Pospoa: a native app on Android, iOS and Windows, payroll as an add-on, and no monthly bill once paid.
- Kaydro: M-Pesa payments reported straight to the till, customer credit built in, trade apps included, your own online store, and English and Somali.
Questions
Is there a free trial?
Pospoa lists a 7-day trial. Kaydro has a free online store and a free Deyn Book to start with, and a demo of the full system on request.
Can I bring my products from another POS?
Yes. Import products, customers and suppliers from Excel; the import checks everything before it writes anything.